Operations Manager Mansfield Center

Profile

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The
Mansfield Center
invites applications for an
Operations Manager
to oversee administrative and financial duties in support of the Center’s mission to foster globally minded leaders of integrity. The position requires effective communication and detail-oriented logistics management. This is a fast-paced position that utilizes critical thinking skills to support global engagement and democracy programming.
The Operations Manager is responsible for high-quality internal and external communications in support of general office, human resource, and budget management. This includes: management of the general Center email box; oral and written correspondence; managing departmental meeting schedules; organizing and maintaining paper and electronic files; maintaining personnel documentation; managing supplies and equipment; serving as liaison between UM IT and telecommunications services; greeting visitors; coordinating with Mansfield Library colleagues regarding building operations; and researching, reconciling, organizing, and analyzing financial transactions.
This position primarily supports the Center Fiscal and Personnel Manager with such tasks as: managing transactions for Center budgets; managing data for financial and payroll processes; assisting with reconciliation of accounts; processing accounts payable and receivable paperwork; and tracking financial reports.
This position will serve as the department procard (credit card) manager and will be responsible for communicating with procard holders to ensure that transactions are well managed. This position is also responsible for assisting with UM procedures for purchasing and contracts.
The position will also assist the Grants Budget Manager in expenditure management, including file organization and extracting and reformatting financial data.
As time and interest by the successful candidate allows, the position may also have direct engagement with international visitor programming and outreach activities.
The incumbent does not require prior knowledge of UM systems but will receive training to develop a working knowledge of Mansfield Center and UM policies, procedures, and resources; applicable federal and state regulations; and UM platforms such as CCMS, Banner, UMDW, GTO, and InfoGriz.
Required Skills
Strong organization, coordination, analytical and critical thinking skills, including the ability to independently create and actualize solutions.
Ability and willingness to consistently exercise sound judgment and maintain confidentiality.
Excellent attention to detail.
Skilled in following institutional policies and procedures.
Ability to manage varied and urgent tasks with supervision by more than one person to meet tight deadlines; prioritize and shift tasks; and maintain efficient workflow.
Strong written, verbal and nonverbal communication skills, internally and externally.
Demonstrate an understanding and support of diversity and inclusion in order to engage international and domestic program participants and partners of varied backgrounds.
Skilled in the use of personal computers, including Excel, Word, and Zoom. Demonstrated capacity to learn additional electronic resources such as Qualtrics, Trello, Canva, and Banner.
Ability to gather and process financial and programmatic information.
Ability to establish and maintain working relationships and coordinate with a variety of UM offices.
Minimum Required Experience
High School diploma and two (2) years’ experience or an equivalent combination of education and experience.
Preferred Qualifications
Associate or Bachelor’s degree and two years’ related work experience or an equivalent combination of education and experience.
Experience with data-entry and office procedures.
About the Mansfield Center
and UM
The Maureen and Mike Mansfield Center is an academic unit of **MEMBERS ONLY**SIGN UP NOW***. dedicated to fostering globally minded leaders of integrity to achieve a world in which we act with respect and integrity undeterred by our differences. Founded by an Act of Congress in 1983, we honor the life’s work of Senator Mike Mansfield and his wife Maureen to act with integrity in bipartisan leadership, support of democracy, and in global engagement.
The Mansfield Center is committed to creating an environment that encourages, enriches and respects the multidimensional aspects of diversity. Diversity includes, but is not limited to, differences based on race, ethnicity, national origin, religious affiliation or background, sexual orientation, gender, gender identity, age, economic class or status, points of view, or disabilities. The Mansfield Center is committed to recruiting and retaining a team capable of creating a safe, vibrant, diverse, engaging and intellectually stimulating environment.
**MEMBERS ONLY**SIGN UP NOW***. is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. **MEMBERS ONLY**SIGN UP NOW***. offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
**MEMBERS ONLY**SIGN UP NOW***. is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action
: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.
To learn more about **MEMBERS ONLY**SIGN UP NOW***., and Missoula, please visit the links below.
University of Montana
Video: Mission First, People Always
UM on YouTube
City of Missoula
Video: There's This Place
Destination Missoula
Missoula Area Chamber of Commerce
Position Details
Position Title:
Operations Manager (Administrative Associate IV)
Position Number:
NEW
Department:
Mansfield Center
Work Schedule:
Full-time, 1.0 FTE (40 Hours a week), Monday through
Friday, 8:00 am to 5:00 pm, 12 months/year,
Position may require an alternative work schedule.
Salary:
$17.496/hr.
Employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan
, email the
Compensation Department
Union Affiliation:
FOCUS-MFPE
Probationary Period:
Six months minimum
Benefits Include
Insurance package, mandatory retirement plan,
partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:
References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:
Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:
All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

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